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Thursday, 24 November 2016

Important information regarding new timesheets

Download the timesheet


Please commence using the new timesheet for week ending 04/12/16

Week ending date is no longer Friday, it is now Sunday of each week

Timesheet deadline remains each Tuesday 10am.

Fax, SMS and Email Address are shown on timesheet for correct details to submit your timesheet.

Emails and SMS must be labelled in the following format: Surname, Given Name WE dd/mm/yy

Once you have submitted your timesheet with one of the above methods, you must pass on the hard copy on to your host employer for their records. Each Timesheet can only be submitted to payroll once for the appropriate week ending.

Each timesheet needs to be completed in full:

  • Ensure you use the correct activity code for each day.
  • Date the timesheet correctly in each section that requires a date.
  • Ensure start/finish times and total hours are entered correctly.
  • If applicable, ensure any overtime or allowances are noted in sections provided.
  • Ensure authorised person has signed & initialled your timesheet correctly. (Supervisor, Instructor)
  • Please use space provided for any additional comments if required.
  • Your Employee Code is listed on your payslip in the top right hand corner.


To submit an Electronic Timesheet and/or Leave Application Form please logon to EGTPac.


You can download the timesheet or your field officer will provide copies on request.

Please Note:

  • Providing incorrect information could lead to disciplinary action that may affect your employment.
  • Timesheets will be rejected if they have excessive alterations or mistakes.


All AGA Pay offices will be closed from 4:30pm on Thursday the 13th of April and re-open on Tuesday the 18th of April 2017.

There are changes to the cut off time for submitting timesheets over the Easter period. Set out below are the requirements to ensure that pays are processed and to avoid delays.

Timesheets will therefore be required to be submitted as follows:

  • Week Ending 16/04/2017 due in by 12pm Thursday the 13th of April

Please submit your leave timesheets as early as possible to avoid not being processed.

Missing the cut off will risk your pay not being paid in the corresponding pay run.

Any adjustments or overtime can be claimed in the following week.

If you have any questions please call the pay office or make contact with your Field Officer.

From all the staff at AGA, we wish you a safe and happy Easter period.